“Assumption is the mother of all f***-ups.” [Everett McGill when playing Marcus Penn]

Abstract

Project management is the discipline of organizing and managing resources so that a project is completed within defined cost, quality, scope & time constraints. A project is a temporary and one-time undertaking to create a product or service which provides beneficial change or added value.

The responsible person to organize and to control a project is called project manager. There are some organizations which train necessary and useful project management skills. See, for example for PRINCE2 (external link!):

https://www.prince2.com

A detailed PRINCE2 © Training Manual, created on 03-May-2011, you can find at (external link!):

http://pmstudent.com/wp-content/uploads/The-PRINCE2-Training-Manual.pdf

Project Log Files

“The most successful people are those who are good at plan B.” [James Yorke]

Logfiles support a project manager at his day-to-day routine to coordinate and to control a project.

Daily Log

The daily log records activities or notable events that are not stored elsewhere.

Issue Log

The issue log records project problems and documents how they are tracked.

Valid entries are:

Lessons Learned Log

The lessons learned log stores good and bad experience with methods and products.

Valid entries are:

Quality Log

The quality log records checks and sign-offs of quality evaluations.

Valid entries are:

Risk Log

The risk log records and monitors identified project risks.

Valid entries are:

Please read my Disclaimer.

Project_Log_Files.xlsx [28 KB Excel file, open and use at your own risk]

Product Process Matrix

The PRINCE2 Product Process Matrix shows which project documents are created or updated in which project phase, and for which phase they provide inputs: (C = Create, I = Input, U = Update)

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			Project Brief	Project Initiation Document	Project Plan	Stage Plan	Business Case	Issue Log	Quality Log	Communication Plan	Risk Log	Configuration Item Record
Starting a Project	SU4	Preparing a Project Brief	C				C				C
	SU5	Defining Project Approach	I								I
	SU6	Planning an Initiation Stage	I			C					U
Initiating a Project	IP1	Planning Quality	I						C
	IP2	Planning a Project	I		C						U
	IP3	Refining Business Case and Risks	I		U		U				U
	IP4	Setting up Project Control			U					C	U
	IP5	Setting Up Project Files			I			C
	IP6	Assembling a Project Initiation Document	I	C	I		I			I	I
Directing a Project	DP1	Authorising Initiation	I			I					I
	DP2	Authorising a Project		I		I
	DP3	Autorising Stage and Exception Plan		I	I	I	I				I
	DP4	Giving ad hoc Direction						U		I
	DP5	Confirming Project Closure		I						I
Controlling a Stage	CS1	Authorising Work Package				U		U	U		U	U
	CS2	Assessing Progress				U		U	I			U
	CS3	Capturing Project Issues						U
	CS4	Examining Project Issues			I	I	I	U			U
	CS5	Reviewing Stage Status			I	I	I	I	I		I	I
	CS6	Reporting Highlights				I		I	I	I	I
	CS7	Taking Corrective Action				I		U			U	U
	CS8	Escalating Project Issues		I	I	I	I	U			I	U
	CS9	Receiving Completed Work Packages							I			U
Managing Product Delivery	MP1	Accepting a Work Package							U		U
	MP2	Executing a Work Package							U
	MP3	Delivering a Work Package							I
Managing Stage Boundaries	SB1	Planning a Stage		I	I	C		I	U		U
	SB2	Updating a Project Plan			U	I		U			U
	SB3	Updating a Project Business Case			I		U	U			U
	SB4	Updating the Risk Log			U		I	U			U
	SB5	Reporting Stage End				I	I	I	I	U	I	U
	SB6	Producing an Exception Plan		I	I	I		I	U		I
Closing a Project	CP1	Decommissioning a Project		I				I		I		I
	CP2	Identifying follow-on Actions					I	I			I
	CP3	Project Evaluation Review		I	U		I	I	I		I	I
Planning	PL1	Designing a Plan	I	I
	PL2	Defining and Analysing Products										C
	PL3	Identifying Activities and Dependencies									I
	PL4	Estimating
	PL5	Scheduling
	PL6	Analysing Risks									U
	PL7	Completing a Plan			C	C

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Please read my Disclaimer.

Prince2_Product_Process_Matrix.xlsx [16 KB Excel file, open and use at your own risk]